Privacy Policy

“Spencer’s Wood and Three Mile Cross Halloween Trail” is a non-profit online group who are planning a community event for the local geographical area.

We aim to ensure that all personal data is held securely and adequately controlled in line with General Data Protection Regulations. We are committed to ensuring personal data is not missed used and have GDPR trained staff to help manage this.

The purpose of this policy is to outline our commitments and to ensure that we:

· Comply with General Data Protection Regulation 2018 (GDPR)

· Protects the rights of interested parties

· Controls the usage of data

· Are open about how it stores and processes individuals’ data

· Have adequate controls to protect against breaches of data

Examples of data which we may handle as a result of organising events include:

· Individuals’ names and addresses

· Mobile Phone Numbers

· Email Addresses

All data shall be used for the purpose of the trail and prize giving only. We shall undertake an exercise to obtain confirmation from individuals, via an online sign up form, prior to placement on a mailing list for future events. Where individuals do not sign up to be included on mailing lists, data is deleted or destroyed following the closure of the particular Halloween Trail event for that year.

“Spencer’s Wood and Three Mile Cross Halloween Trail” complies with GDPR principles by ensuring that personal data is:

· Processed fairly and lawfully

· Collected only for specified and legitimate purposes

· Adequate, relevant and limited to what is necessary

· Retained only for as long as possible

· Processed in a secure manner

This applies to all data regardless of whether it is stored electronically or on paper.

Any questions related to this policy can be sent via the message function on the event website – www.spencerswoodhalloweentrail.co.uk